A Mana AI Company
The platform

Two pillars, one agentic platform for revenue integrity

Deduction management & recovery and pricing & trade management — run by AI agents, approved by your team, across retail and foodservice.

Explore the pillars
The MAXIMVS dashboard: lifetime cash returned, open exposure, dispute win rate, and the deduction disputes queue awaiting review.
Pillar 01 · Deduction Management & Recovery

Deduction Management & Recovery

Cash application, AI validation against contracts and promo calendars, portal-native disputes, full reconciliation. Stop keying deductions into spreadsheets. Start deciding which disputes to escalate.

✓Auto cash-application across remittances, portals, and bill-backs
✓AI validation against contracts, promo calendars & price lists
✓Portal-native dispute filing with assembled evidence packets
✓Full reconciliation posted back to your ERP
Claim validation queue
ClaimTypeAmountConfidence
#48211Promo overbill$12,40096% invalid
#48196Shortage$3,18062% review
#48187Fill-rate fine$94091% invalid
Pillar 02 · Pricing & Trade Management

Pricing & Trade Management

Contract & deviated pricing engine, trade-promotion tracking, GPO & rebate accruals, price-compliance monitoring — catch the leak before it becomes a deduction. Stop reconciling bill-backs line by line. Start negotiating better deviated pricing.

✓Contract & deviated pricing engine
✓Trade-promotion tracking against your calendar
✓GPO & rebate accrual tracking
✓Price-compliance monitoring across the chain
Bill-back recomputation
Bill-back lineClaimedRecomputedVariance
Deviated price · SKU 4402$8,412$6,910+$1,502 ⚑
GPO rebate accrual · Q2$21,300$21,300✓ match
Promo scan · [Retailer]$4,090$3,415+$675 ⚑
The platform

AI Agents do the work, your team approves the exceptions.

Product demonstration. Claim records, amounts and outcomes shown below are illustrative examples, not customer data or actual results.

Doing the time-consuming jobs - instantly

Agents pull remittances, portal claims, and bill-backs from every channel.

Agent activityExample
  • Agent 239: Scanning deductions on contract AB-1012-2026
  • Agent 64: Recomputing bill-back against price — variance $150 flagged
  • Agent 106: Filing dispute #48211 in retailer portal — $12,400
  • Agent 84: Following up — dispute response overdue 21 days
  • Agent 190: Dispute won — $940 recovered, posted to ERP
  • Agent 512: Reconciling remittance batch — 38 claims matched
  • Agent 77: Flagging duplicate deduction — $2,140 held for review
  • Agent 301: Assembling evidence packet — contract §4.2 cited
  • Agent 239: Scanning deductions on contract AB-1012-2026
  • Agent 64: Recomputing bill-back against price — variance $150 flagged
  • Agent 106: Filing dispute #48211 in retailer portal — $12,400
  • Agent 84: Following up — dispute response overdue 21 days
  • Agent 190: Dispute won — $940 recovered, posted to ERP
  • Agent 512: Reconciling remittance batch — 38 claims matched
  • Agent 77: Flagging duplicate deduction — $2,140 held for review
  • Agent 301: Assembling evidence packet — contract §4.2 cited

24/7 Analysis - automatically

Agents pull remittances, portal claims, and bill-backs from every channel.

Bill-BackSysco
Bill-BackUNFI
Bill-BackKeHE
Bill-BackSysco
Bill-BackUNFI
Bill-BackKeHE

Only the exceptions reach a human

Low-confidence claims route to your team. Everything else clears itself.

Needs your approvalExample
Claim #48211$12,400
Bill-back · Sysco
Confidence62%
ApproveSkip

Recovered dollars, posted to your ERP

Every won dispute is reconciled and written back — with a full audit trail.

Recovered · posted to ERPExample
  • Claim #48211$12,400✓ ERP
  • Claim #48230$940✓ ERP
  • Claim #48244$3,410✓ ERP
Recovered, this example$54,120
Built for both channels

Retail and foodservice, on one platform

The multi-layer foodservice math retail-only tools can't do — plus portal-native retail recovery.

RETAIL

Portal-native across every banner and distributor

✓Post-audit claims, shortages, fines, and promo deductions
✓Disputes filed inside retailer portals, not emailed into the void
✓Trade-promotion validation against your promo calendar
✓Distributor chargeback reconciliation (KeHE, UNFI)
WALMARTWHOLE FOODS MARKETH-E-BCOSTCOKROGERTARGETALBERTSONSSAM'S CLUBKEHEUNFI
FOODSERVICE

Deviated pricing, bill-backs, GPO rebates, earned income — the multi-layer math retail-only tools can't do.

✓Bill-back recomputation against deviated price agreements
✓GPO rebate and earned-income accrual tracking
✓Distributor–operator–GPO contract-layer reconciliation
✓Price-compliance monitoring across the distribution chain
SYSCOUS FOODSPFGGORDON FOOD SERVICEPREMIERVIZIENTFOODBUY
Integrations

Sits on top of your systems of record

MAXIMVS is the intelligence layer — it reads from your ERP, TPM, and portals and posts recovered dollars back.

ERP & finance
SAPNetSuiteMicrosoft DynamicsOracleQuickBooks
Trade / TPM
TELUS (previously Blacksmith)CPGvisionKantar / XTEL
Data & portals
SPS CommerceEDI 812 / 820Retail LinkVendor portalsDistributor feedsBank remittance

Don't see yours? We build integrations to order — tell us the system and we'll connect it.

See both pillars on your own data.

We start with a 12-month lookback — agents re-audit a year of deductions on day one, at $0 minimum threshold. Most brands find recoverable dollars in the first week.

or write to hello@maximvsai.com